Bylaws of the Korean Society of Oregon(오레곤한인회 영문 정관)

Section 3: The term of the Directors is for two years, and in order to ensure continuity of the work of the organization, the principle is to reappoint more than one third of the former Board of Directors. The term of the Director who is recruited during the term of the President due to the needs of the Organization shall end in accordance with the remaining term of the President.

Section 4: The Chairman is elected by the Directors, presides over the Board of Directors, has the authority to supervise the projects of the Organization, and represents the Organization in the event of the President’s absence.

Section 5: The Board of Directors holds three regular meetings a year. In principle, the first regular meeting of each year is held in January, and the dates of the second and third regular meetings are determined at the first meeting. Special meetings called by the Board of Directors is convened by the Chairman of the board when he or she deems it necessary, when there is a request to convene from the President or auditor, or when five or more Directors make a request. When a person with the authority requests to convene a meeting, the Chairman must issue a written notice of convening the special Board of Directors meeting within 3 days. If a convocation notice is not made within the allotted period, the person with the authority who requested a convocation may directly call for the convocation. In principle, the notice of convocation must be given at least 7 days prior to the meeting date via mail or e-mail.

Section 6: Unless otherwise specified, all meetings are established with the attendance of a majority of the current Directors, and the quorum for voting is a majority of the Directors present.

Section 7: The Board of Directors approves for the project plan, budget, settlement of accounts, and the recommended Vice-President (Presidency), deliberates and decides on the Amendments to the Bylaws, sets membership fees, and decides on fluctuation.

Section 8: The Board of Directors may remove an Officer or Director by a resolution of two-thirds of the current Directors. In the event of a Director vacancy, the Chairman may fill the position in consultation with ex officio Directors.

Section 9: The auditor of the Organization is elected by the Board of Directors with the approval of a majority of the Directors present. The Organization auditor must carry out administrative and financial audits and report them during the first regular Board of Directors meeting of the following year, along with the financial audit by the end of December. The report will be published in a daily newspaper or on the homepage of the Organization‘s website. When the auditor determines that urgent handling is necessary due to the importance of the matter, he or she may request the convening of an emergency special Board of Directors meeting.

Section 10: The Directors of the Organization are unpaid volunteers.

Article 5 Executives Committee

Section 1: The Organization is represented by the President, the election of the President shall be in accordance with the election regulations in the Supplementary Provisions, the term of office shall be two years and may only be reelected once.

4. Matters requested to the Organization with the signatures of at least 25 members with  paid membership fees.

5. Approval of the appointment of a new President, except in the circumstances of a President election through the election regulations in the Supplementary Provisions.

Section 4: When the President or Chairman of the Board of Directors deems a convocation is necessary, upon the request of an auditor, upon the request of five or more Directors, or upon the request of more than 25 members with paid membership fees, the President shall convene a Special General Meeting, state the agenda and announce 15 days prior to the meeting date. Even with the request to convene a Special General Meeting, if the President does not announce the convocation, the person who requested the convening may directly announce the convocation after notifying the President.

Section 5: The Regular General Meeting shall be valid only by members attending the meeting. The number of members to constitute a quorum of the Special General Meeting shall be 50 or more. A substitute attendance, such as through a proxy, is not permitted at the General Meeting.

Article 7 Former Presidents Committee

Section 1: The Former Presidents Committee of Oregon is an ex officio advisory group to the Organization.   

Section 2: The Former Presidents Committee of Oregon provides advice and cooperation on matters requested by the President or Chairman of the Board of Directors in the Organization.

Section 3: The Former Presidents Committee of Oregon shall actively cooperate, when the Organization Board of Directors appoints and requests 2 Election Committee members to participate in the next Presidential Election. When the Election Committee of the Organization is disbanded and the President Recommendation Committee is initiated, they shall actively cooperate with the request and participation of five people appointed by the Board of Directors of the Organization.

Section 4: The Former Presidents Committee of Oregon provides advice and support for the development of the Organization.

Article 8 Financial

Section 1: The Organization is financed through membership fees, donations, and other income.

Section 2: The Organization’s fiscal year and projects shall be from January 1st to December 31st.

Section 3 The Organization’s final accounting report shall be provided at the first regular Board of Directors meeting of the following year. However, at the Regular General Meeting, a final Accounting Report must be provided through October 31st of the relevant year.

Section 5: Qualified voters are members defined in Article 3 of the Korean Society of Oregon’s Bylaws as of the candidacy registration closing date.

Section 6: Elections shall be held in person and anonymously.

Section 7: Detailed rules for the election of the next President, which are not specified in these supplementary provisions, shall be promulgated by the Election Committee at least 30 days prior to the election.

Section 8: Eligible Candidates

1. Eligible candidates are limited to members over 35 years of age who have resided in Oregon for at least 5 consecutive years as of the date of candidacy registration and who have performed member duties, including payment of membership fees, for at least 2 years over the past 5 years.

2. Eligible candidates are limited to those who have served as officers or directors of the Korean Society of Oregon or Oregon Korean community organization for at least 2 years out of the past 5 years as of the date of candidacy registration.

3. Candidates must submit a presidential candidacy registration form to the Election Committee 20 days prior to the election in accordance with the Organization’s prescribed form, including recommendations from at least 20 members who have paid membership fees in the election year.

4. Candidates must submit the deposit established and promulgated by the Election Committee when registering as a candidate. The deposited money is used for election management, and if there is any remaining balance, it shall be carried over to the next Presidency. The Election Committee may not set a deposit for more than $5,000.

Section 9: The Election Committee shall report the winner of the next President who was elected in accordance with the promulgated regulations to the Board of Directors and during the General Meeting of the Organization. The Election Committee is automatically disbanded on the day after the inauguration ceremony of the newly elected President.

Section 10: If an election becomes unnecessary because only one person registers as a candidate for the election of the next President, the Election Committee reports this matter to the Board of Directors of the Organization, if the candidate’s qualifications are met, the election of the candidate for the next President without a vote is announced one week after the candidate registration deadline.

Section 11: President Recommendation Committee

1. If there is no candidate by the candidate registration deadline announced by the Election Committee, the Election Committee reports this matter to the Board of Directors of the Organization and the Committee is disbanded.